Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!
Allied Universal® is hiring a Compliance Administrative Assistant. The Compliance Administrative Assistant will ensure that the local office is meeting all Regulations and United States Department of Transportation (USDOT) with administrative policies, hiring procedures, safety rules and continual employment regulations; responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies. The Compliance Administrative Assistant will ensure timely submission of quarterly Transportation Reports for Contract Compliance.
Pay rate $21 per hour
RESPONSIBILITIES:
Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
Maintain compliance records and produce reports for the Project Manager
Maintain all company reportable accident/incident reports for USDOT yearly records and filings
Maintain drug testing records for USDOT reporting; provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
Review DOT testing data; create schedule for random testing; coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing; ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
Provide backup support for billing process
Certified payroll monthly responsibilities
Forecast drug testing processes
QUALIFICATIONS (MUST HAVE):
High school diploma or equivalent
Minimum of two (2) years of administrative assistant experience in a professional environment
Effective oral and written communication skills
Planning and organizing skills
Proficiency with Microsoft Office Applications
Problem solving skills
Active listening skills
Ability to synthesize facts, concepts, principles
Identify critical issues quickly and accurately
Compile, sort, and interpret data
Research, investigate, compile information
Write informatively, clearly and accurately
Ability to learn 3rd party systems and technology
PREFERRED QUALIFICATIONS (NICE TO HAVE):
Able to work Independently and In a team environment.
Excellent Follow up skills, Initiative to get the job done and excellent customer service skills Internally and externally
BENEFITS:
Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .
Job ID: 2024-1301586
Location: United States-Florida-Miami
Job Category: Administrative